Ayoa’s Meeting Agenda template will help you to develop a clear structure and aims for each of your meetings, so you can ensure they’re as productive and efficient as possible.
This meeting agenda template is set out into different columns for you to input all the important details you and your attendees will need to know before your meeting. This includes spaces to record the time, date and location of your meeting, as well as meeting objectives, agenda topics and items for attendees to prepare in advance. There’s also space for you to add any additional notes and information you may need in your meeting, and we’ve even included meeting agenda examples to help you get started!
Having a structured plan is the key to making sure your meetings stay on track, while helping you to prevent them from over-running or veering off-topic. Establishing clear objectives for your meeting in advance will also help you establish the framework of your agenda, so you can keep each topic of discussion focused on achieving any objectives you have set.
By sending all meeting attendees an agenda before the event takes place, you can ensure that everyone is aware of what is expected of them prior to attending. It also gives them a chance to adequately prepare in advance, as well as the chance to think of any ideas for discussion ready to bring to the meeting.
Our meeting planning template is already populated with labelled sections and helpful meeting agenda examples, so you can jump straight in whenever you’re ready to get planning! Discover how to get started below:
To access the template, sign up to Ayoa. Once you've signed up, navigate to the homepage to create a new whiteboard, mind map or task board and choose this template from the library.
Begin by filling in the meeting topic, along with the date, start and finish times, and the location of the meeting. The start and finish time helps to ensure your topics can be planned appropriately in the given time set, allowing you to more easily plan your agenda and keep your meeting on track.
Next, fill in any items you need your attendees to prepare in advance of the meeting (such as reading up on any project notes).
Now, you can break your agenda down into the different topics and key points you wish to discuss. This will help ensure that nothing important gets missed, and that your meeting stays on track and on topic at all times.
Finally, use the dedicated column to add any additional information or notes to the meeting planning template to help provide extra context for your attendees.