Meeting Agenda template

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Ayoa | Meeting Agenda template

Ayoa’s Meeting Agenda template will help you to develop a clear structure and aims for each of your meetings, so you can ensure they’re as productive and efficient as possible.

Ready to get started with this template? It’s ready and waiting in Ayoa! Create your account, then simply open the app, select ‘create whiteboard’ from the homepage and choose this template from the library.

What does this Meeting Agenda template include?

This meeting agenda template is set out into different columns for you to input all the important details you and your attendees will need to know before your meeting. This includes spaces to record the time, date and location of your meeting, as well as meeting objectives, agenda topics and items for attendees to prepare in advance. There’s also space for you to add any additional notes and information you may need in your meeting, and we’ve even included meeting agenda examples to help you get started!

Why use this Meeting Agenda template?

Having a structured plan is the key to making sure your meetings stay on track, while helping you to prevent them from over-running or veering off-topic. Establishing clear objectives for your meeting in advance will also help you establish the framework of your agenda, so you can keep each topic of discussion focused on achieving any objectives you have set.

By sending all meeting attendees an agenda before the event takes place, you can ensure that everyone is aware of what is expected of them prior to attending. It also gives them a chance to adequately prepare in advance, as well as the chance to think of any ideas for discussion ready to bring to the meeting.

How to use this Meeting Agenda template

Our meeting planning template is already populated with labelled sections and helpful meeting agenda examples, so you can jump straight in whenever you’re ready to get planning! Discover how to get started below:


To access the template, sign up to Ayoa. Once you've signed up, navigate to the homepage to create a new whiteboard, mind map or task board and choose this template from the library.


Begin by filling in the meeting topic, along with the date, start and finish times, and the location of the meeting. The start and finish time helps to ensure your topics can be planned appropriately in the given time set, allowing you to more easily plan your agenda and keep your meeting on track.


Next, fill in any items you need your attendees to prepare in advance of the meeting (such as reading up on any project notes).


Now, you can break your agenda down into the different topics and key points you wish to discuss. This will help ensure that nothing important gets missed, and that your meeting stays on track and on topic at all times.


Finally, use the dedicated column to add any additional information or notes to the meeting planning template to help provide extra context for your attendees.

Ready to get started with this template? It’s ready and waiting in Ayoa! Create your account, then simply open the app, select ‘create whiteboard’ from the homepage and choose this template from the library.

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Submit your template

Created a template that you think others might find useful? Submit your template by following the steps below:


Open the board you would like to submit as a template. Click the settings (cog) icon in the top right hand corner and select ‘Create Template.’ Name the template and click ‘Create Template’ again to confirm.


Once your new template has opened, click the settings icon once again and select ‘Share Template’, ‘Public Share’ and then ‘Yes’. Copy the public sharing URL that is generated.

Please note that by making your template public, anyone with access to this link will be able to view your template.


Email your template URL along with your name, the template name and a short description of your template to