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Features you’ll love


Explore Ayoa’s unique combination of mind mapping and task management features.

“Visually interactive.”

  Ayoa Online Collaborative Whiteboard


Collaborative online whiteboard

Holding a meeting? Planning a project? Do it all with our online collaborative whiteboard.

Perfect for remote and distributed teams to brainstorm ideas, analyze them and create effective plans, begin with a blank canvas or choose from our wide range of templates to get started instantly.

Video chat

Our video calling features (exclusive to Ayoa Ultimate) are essential for dispersed or remote teams who need to stay connected.

With built-in Zoom integration and end-to-end encrypted Ayoa video, easily have a catch-up with a client or a meeting with your team without leaving the app!

New Sticker
Video Chat in Ayoa


Radial Maps in Ayoa


Radial maps

Brainstorm great ideas and achieve your goals with radial maps in Ayoa.

Give structure to your aims and ideas by presenting them in a visual pie-chart, and easily determine your priorities by adjusting the sizes of the segments in your map to signify their importance.

Public mind map sharing

Public mind map sharing enables you to share your mind maps with multiple people, making it the perfect way to collaborate in meetings or at events.

Just set your map to ‘public’, then share the link with anyone you like – even if they don’t have an Ayoa account!

  Public Mind Map Sharing in Ayoa
uncover your best ideas


Mind mapping

Expand your creative thinking and generate new ideas with the visual thinking tool loved by millions of people worldwide.

Choose speed mind maps to quickly collate ideas, or super-creative organic mind maps for full customization of branches with placement, color, images and more.


Ready to wow your team with your ideas? Mind map present will enable you to grab their attention by revealing the branches of your map one-by-one.

Present and Solo

Want to cut out the noise? Our brainstorm solo tool ensures that you only see the ideas you add to a mind map until you’re ready to collaborate with others.



Gantt timeline view

With Ayoa’s gantt timeline view, easily create your own Gantt-style charts to achieve more effective time management.

See everything you need to do (and when) at a glance by setting start and due dates for tasks, adding milestones and charting your progress in a clear timeline.

  Gantt Timeline
uncover your best ideas


Visual task management

Unlike any other app, Ayoa breaks the mold on what you expect from task management, so your creative ideas can flourish.

Break free from lists and spreadsheets and choose between a selection of visual boards to suit any project.



Real-time collaboration

When faced with a project or decision, use the power of teamwork to explore all of your creative solutions.

By inviting friends and colleagues to your mind maps and task boards, you can work together at the same time, and get the most out of your collective brain power.

  Gantt Timeline
uncover your best ideas


See the big picture

When you’re working hard on a task, it’s easy to get lost in the detail and lose sight of your overall goal.

With its uniquely visual interface, Ayoa allows you to see an overview of your projects and view as much or as little detail as necessary.



Everything in one place

By combining idea generation, task management and instant messaging, all your work is kept in one space, so you can spend less time switching between apps.

The task side panel is a powerful space to store those all-important details, including due dates, file attachments and checklists.

  Gantt Timeline
uncover your best ideas


Instant messaging

Communicate with your colleagues by sending direct messages or creating group chats to keep everyone on the same page.

View your teammates’ current availability status to see who’s online. You can even send tasks straight to any of your contacts within Ayoa chat.



Focus on progress

By updating the progress percentage of tasks you’re working on, you’ll be able to stay on track and quickly inform others of how close a task is to completion.

No matter the project, you’ll know who’s working on what and what still needs to be done, keeping your priorities in order.

  Gantt Timeline
uncover your best ideas


Seamlessly sync

Increase efficiency and streamline your workflow with Ayoa’s range of integrations, including Google, Evernote, and Dropbox.

Got an email you need to action? You can send it straight into Ayoa and it’ll turn into a task, ready for you to complete.



Quick onboarding

With Ayoa, it’s easy to get started. Our in-app onboarding will walk you through key features, or simply jump straight in with one of our templates.

Our friendly support team are always on hand to help you and your team get to know how to use Ayoa for your specific needs.

  Gantt Timeline
uncover your best ideas


Complete security

Restrict what others can see and do by managing member permissions.

Ayoa also uses TLS Encryption and the best data centers, payment processors and providers of infrastructure management and security to keep your data safe.
Find out more.



Conquer your priorities

Stay on top of your workload and respond quickly to changing priorities using your Ayoa planner.

Schedule your tasks for ‘Now, Next or Soon’ depending on their priority. You can even turn your planner into a Gantt chart to expertly time-manage your workload.

  Gantt Timeline


My Calendar in Ayoa


My calendar

Love planning your days, weeks or months in advance? Then my calendar is the perfect tool to help you manage your to-do list.

With tasks from various task boards showcased in one place, always see exactly what you need to be doing (and when) at a glance.


Work to your style

Whether you prefer a visual approach, or something more structured, enjoy flexibility for the entire team with multiple task board views to work from. These include canvas, workflow, urgency lists, and completed.

We’ve got even more features coming soon!
Check out our Product Roadmap for a heads-up on what’s coming up.

Plus so much more…

Idea bank
Idea bank
Capture your initial ideas and drag them into your mind map as branches later
Completed view
Completed view
Look back at your achievements and track performance
Due dates
Due dates
Manage your priorities and get more done in less time
Filter tasks
Filter tasks
Filter by assignee, keywords and more, to only see the things you want to see
Daily summary email
Daily summary email
Review upcoming deadlines and see what you should be working on today
Your Ayoa data is safe & secure
Your Ayoa data is safe & secure
SSL Encryption, SSO, PCI Compliance; hosted on AWS. Visit ayoa.com/security to find out more.
Share task responsibility
Share task responsibility
Assign teammates to tasks for quick and clear delegation
Sync across your devices
Sync across your devices
Stay connected as changes to Ayoa update automatically

Hudson profile image

Hudson Architects

Architectural Practice

Case study

“DropTask’s (Ayoa’s) visual style not only made it very easy to explain to everyone how it worked and why we should have it, but it also made all our staff enthusiastic to start entering their own work.”

Jeffrey Loosli profile image

Jeffrey Loosli

HR Specialist

Case study

“My team really enjoy using [Ayoa] and are constantly amazed at what new ideas the [Ayoa] team are coming up with. We simply love the visuals of [Ayoa] because you can instantly see where things are in relation to each other.”

HP profile image

Mark Pohlmann

Project Manager

Case study

“[Ayoa] designs a picture for me to view work status. This makes collaboration so much easier as people can report what they want during the day, resulting in fewer phone calls, less paperwork (with information the team need to hand to me), and no to-do ‘lists’.”

Tim Barnett profile image

Tim Barnett

Sales Director

Case study

“I first came to Ayoa looking for a management tool – the visual nature of Ayoa makes it perfect for senior staff looking to see how their teams are working at a glance. What I like about Ayoa is that it’s easy to use, visual and flexible.”

Online or offline*, Ayoa's got you covered

Whether you need to work online or offline, any time and from anywhere, Ayoa offers complete flexibility with a selection of apps available to download for free.

Ayoa Web App

Web App

Launch App
Ayoa Desktop App


Apple icon Mac Windows icon Win
Ayoa Mobile Apps

Mobile Devices

iPhone iPad Android

*Ayoa is a cloud-based app - working offline is advised as short term. View our FAQs. Please see our full list of features and their app availability.