July 22, 2015
Case study: DropTask [Ayoa] manages it all for HR Specialist Jeffrey Loosli
Jeffrey Loosli is a Human Resources Specialist for the Blaine County School District #61. With over 500 full-time employees and an additional 300 part-time volunteers and coaches, trying to keep track of everything that needs to be completed – from the recruitment process to the monthly payroll, is a huge undertaking. He explains how DropTask [Ayoa]* helps him manage his work below.
“Before we discovered DropTask [Ayoa], things were often missed or dropped because one person did not communicate what needed to be done with others. We therefore required a tool that would allow us to organize tasks and thoughts and share these with one another to keep everyone in the department working from the same page – so nothing was missed.
We considered some of the other top apps and read the reviews before coming back with two potentials to use – DropTask [Ayoa] being one of them. After trialing the free version of DropTask [Ayoa] with my colleagues, we instantly fell in love and purchased DropTask [Ayoa] for our department.
We now use DropTask [Ayoa] to keep track of all of the daily and monthly tasks we need to get done. For example, we have a project called ‘Newsletter’ and we create a task for each topic that will feature in the newsletter on a specified month of the year.
After trialing the free version of DropTask [Ayoa] with my colleagues, we instantly fell in love… We also use the daily summary email DropTask [Ayoa] sends out and each morning we are reminded of what tasks we need to work on next, and what’s coming up on the horizon – meaning no tasks are forgotten.
We now use DropTask [Ayoa] to keep track of all of the daily and monthly tasks we need to get done. Using DropTask [Ayoa], we have successfully managed and completed the hiring process of 8 new coaches for the school. I effortlessly invited all of the colleagues from my department to the project, where I had created every task that needed to be completed and the deadlines for each one. Using drag and drop, I was able to delegate tasks to team members, and with the ability to add subtasks, it meant all aspects of a task were covered – from signing the contracts for the new coaches to printing the contracts out. I even took a day off, and with DropTask’s[Ayoa] real-time collaboration, everyone in the department was able to see what had been done and what still had to be done, so there were no hold-ups in progressing with the project.
DropTask [Ayoa] has allowed us to manage things that were normally done on paper (that often got lost in the shuffle), or tasks that were left in limbo because the employee took the day off. Now we can see the progress and know exactly what needs to get done.
DropTask [Ayoa] is leaps and bounds above a simple to-do list that has colors on it. My team really enjoy using DropTask [Ayoa] and are constantly amazed at what new ideas the DropTask [Ayoa] team are coming up with. I have downloaded the app on my smart phone so I can continually monitor, change, and add to tasks even when I’m out of the office. DropTask [Ayoa] works great in all types of situations and I even use it for personal items at home – from paying monthly bills, to changing furnaces filters and even watering the plants.
We simply love the visuals of DropTask [Ayoa] because you can instantly see where things are in relation to each other. It’s so easy to group common things together, and it allows you to follow the same process each time. When trying to organize and manage tasks, DropTask [Ayoa] is leaps and bounds above a simple to-do list that has colors on it.”
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*DropTask has now become Ayoa. Ayoa has the same great task management capabilities that DropTask provided, with the added benefits of innovative and creative Mind Mapping tools to aid your brainstorming. Find out more about Ayoa’s full features and pricing plans.
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