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January 20, 2016 (Updated March 7th, 2023)

Case study: DropTask’s [Ayoa] visual nature is the key to efficiency for Brian Vroomen

by ayoaredux posted in Case Studies.

Ayoa | Case study: DropTask’s [Ayoa] visual nature is the key to efficiency for Brian Vroomen
Brian Vroomen’s career switch to ‘Controller’ at a local automobile dealership in Canada was the starting point of his relationship with DropTask (Ayoa). From managing company accounts to creating business manuals, DropTask (Ayoa)* has been instrumental in keeping Brian motivated while staying on top of tasks and meeting important project deadlines. He shares his experience with our software below.

“I am always looking for tools that I can use to make me more productive both at work and in my personal endeavors. After many months of researching different programs and waiting for the right one, I was introduced to DropTask (Ayoa) through iMindMap. In the past, I had looked at other tools such as Gantt programs and email task managers, but they were not motivating for me at all – the visual nature of DropTask (Ayoa) really caught my attention.”

“DropTask (Ayoa) helps me to get my work done effectively and efficiently, with a very low error rate.”

“In my position as Controller – amongst other activities – I am responsible for the company’s accounting and bookkeeping undertakings; from keying in payables and payroll, to all month end/year end journal entries. DropTask (Ayoa) helps me to get all of my work done effectively and efficiently, with a very low error rate.

I start each day by opening DropTask (Ayoa) and checking for any tasks which might be overdue and I reschedule them. Then, I focus on today’s tasks. With just a glance, I’m able to see what I need to do (or at least what I’d like to do today), and I make sure that any tasks flagged as important are actioned first. The ability to attach documents to tasks is extremely useful; I simply attach a file, it gets uploaded, and I have the additional details available to me anywhere, anytime. I wouldn’t be as organized without DropTask (Ayoa) keeping my tasks visually in front of me. I absolutely love watching the items get checked off as I complete them and seeing the recurring task slide in – I never get tired of that, it motivates me to get more tasks completed.”

Ayoa being used on laptop

“I thank DropTask (Ayoa) for keeping me motivated through the many late nights needed to meet my deadline.”

“In my first year, I was tasked with creating the company’s first Policy Manual, along with setting up a new Health and Safety Committee. I tried using a Gantt program but because I was new at the job and wasn’t aware of what interruptions I may experience, I had to keep changing task dates and durations which soon made the whole Gantt process very tedious and frustrating.

Instead I turned to DropTask (Ayoa) and it was quick and easy to set up groups and tasks for both the Policy Manual and the H&S Committee. I was able to mark each task with different attributes and by creating a visual link between tasks, I could instantly see what had to be done next. As things changed I would still have to adjust task dates – but it was effortless due to the flexibility of DropTask (Ayoa), in comparison to the Gantt program. I thank DropTask (Ayoa) for keeping me motivated through the many late nights needed to meet my deadline. The program was integral to keeping the tasks defined and the work on time.”

“…it just makes sense to use a tool that can make you do more in the same time, or less!”

“The visual nature of the app really appeals to my brain, it’s key to my motivation and it makes me very efficient – and I’m all about efficiency. There are other programs which are somewhat visual in nature, but nothing that compares to DropTask (Ayoa). Having the app available over the internet is a real bonus as it gives me the flexibility to access DropTask (Ayoa) from any computer – or even my phone, which is very convenient.

I highly recommend DropTask (Ayoa) to anyone, even if you’re not in a team environment and just want to manage your own duties. With more and more work being piled on workers these days it just makes sense to use a tool that can make you do more in the same time, or less!”

Ready to discover how Ayoa can help you boost your productivity and creativity? It’s easy to get started. Find out more about our features or sign up for free today.

*DropTask has now become Ayoa. Ayoa has the same great task management capabilities that DropTask provided, with the added benefits of innovative and creative Mind Mapping tools to aid your brainstorming. Find out more about Ayoa’s full features and pricing plans.

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8 years ago

This is a great move. A Gantt Chart becomes a relaly useful project management tool if it can track resourcing (otherwise it is simply a chronological chart which has to be used with other tools and that becomes cumbersome).However, what I would relaly like to see is the ability to assign a percentage of a resource to a task. What will follow is plot of resource against time from which can be seen relaly useful things such as; John is relaly overloaded here that’s never going to work ; Engineering effort starts winding down to one person in Q2 next year ; We will obviously need another programmer starting in January etc. etc.


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