October 22, 2015
Taking the stress out of staying organized – case study from Stuart at N2N Communications
Stuart Wragg is an Associate Partner at a Sydney-based communications agency responsible for building and managing the reputations of well-known brands including Facebook, Uber and Airbnb. Helping clients to navigate around an ever-changing digital environment means that spinning plates is a full-time job for Stuart and his team, and earlier this month he took some time to tell us how DropTask [Ayoa]* has allowed them to spend more time doing, and less time organizing.
“Before discovering DropTask [Ayoa], we had no set method for managing our workloads within the company. We would capture meeting actions in notebooks, write client to-dos on post-it notes, and create action items through email. It soon became clear that some of the team were struggling to keep track of their to-dos and too much time was being spent on trying to manage workloads – instead of doing the creative work they love most. Therefore we required a solution that would enable us to simultaneously manage and prioritize workloads, while promoting a far more efficient way of working.
When we came across DropTask [Ayoa], we knew we were onto a winner. We tried out various collaboration and project management tools, most of which were popular with the team at first, but soon fell by the wayside because they took too much time to master. However, when we came across DropTask [Ayoa], we knew we were onto a winner. The intuitive and visual nature of the tool stood out to us and its simple design made it easy to use, meaning no training was needed to get the team started.
We love how accessible and easy to use DropTask [Ayoa] is via a mobile device. Whether we’re keeping track of client campaigns or organizing business development activities, DropTask [Ayoa] is used to manage it all. In fact, the company recently hosted a networking event for a group of senior communications executives – in which DropTask [Ayoa] was instrumental in organizing. The powerful features allowed team members to work with each other on the project, where they were able to easily record actions, set priorities and monitor progress. Within the project we set up a range of groups – each of which filled with different jobs associated with the logistics of the event. The ability to cluster all activities into similar types of work made the organizing process quick and effortless – we even used DropTask [Ayoa] to keep track of the RSVPs for the event!
DropTask [Ayoa] has become an invaluable and efficient tool that takes the stress out of staying organized for our senior team. We love how accessible and easy to use DropTask [Ayoa] is via a mobile device. As consultants, we’re often out of the office meeting with clients, influencers and suppliers and in any one day we might pick-up 50 jobs that need to be recorded and actioned. DropTask [Ayoa] gives us a place to instantly store those jobs and assign responsibilities, which means once we’re back in the office we can spend more time doing, and less time organizing.
As our agency continues to grow and the work we do for clients becomes increasingly complex, so too does the pressure on our time. DropTask [Ayoa] has become an invaluable and efficient tool that takes the stress out of staying organized for our senior team.”
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*DropTask has now become Ayoa. Ayoa has the same great task management capabilities that DropTask provided, with the added benefits of innovative and creative Mind Mapping tools to aid your brainstorming. Find out more about Ayoa’s full features and pricing plans.
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