Use Ayoa’s Meeting Notes template to keep track of everything that was discussed in a meeting and start putting these ideas into action!
We’ve all been in meetings where someone takes notes on a whiteboard and everyone takes a picture of these notes at the end of the meeting – but these rarely get put into action and have usually been forgotten by the next time your team meets.
Ayoa’s premade Meeting Notes template has dedicated sections for everything that should be covered in your meeting, from the agenda to the follow-up actions, so there is a clear record of what has been discussed and what needs to be done before the next meeting.
Our template makes it easy to take clear and helpful meeting minutes, providing you with a record of everything that happened during the meeting that can be shared with everyone who was in attendance. Taking meeting minutes using our template is a great way to keep track of any key decisions that were made, such as specific actions that need to be undertaken.
Your meeting notes can then be used to turn your ideas into action. If you know what needs to be done, you can easily add these as tasks in Ayoa, delegate these to relevant members of your team, set start and due dates, and encourage them to use visual progress indicators to let everyone know how far a task is from completion. This can eliminate the need for additional meetings when they are not needed, so you and your team can focus on getting the important things done.
Ready to say goodbye to unproductive meetings where nothing gets achieved? Simply follow the steps below to start recording effective meeting minutes in Ayoa.
To access the template, sign up to Ayoa. Once you've signed up, navigate to the homepage to create a new whiteboard, mind map or task board and choose this template from the library.
Before your meeting takes place, decide who will be responsible for taking notes and sharing them with the rest of the attendees after the meeting has ended. You may want to have a dedicated minutes taker in your team or assign this task to a different person each time – the choice is yours!
In the ‘Details’ box on the Meeting Notes template, the notetaker should start by filling out the basic details of the meeting, such as the time and date, who was in attendance, and what the objective of the meeting is. They can then refer back to this throughout the meeting to ensure that the objective is being met.
In the ‘Agenda’ box, the notetaker should briefly explain everything that will be discussed in the meeting. If they have the agenda to hand, they can check that everything has been covered. If you need to write down more discussion points, just add more sticky notes to the box.
In the ‘Discussion Points’ box, you should make a note of any ideas that were generated during the meeting. Even if you don’t decide to turn these ideas into tasks to be actioned now, your team may want to revisit them at a later date.
In the ‘Actions’ box, the notetaker should add any actions that were agreed to be taken. If due dates and delegates were decided in the meeting, don’t forget to also make a note of these here!
Finally, use the ‘Additional Notes’ box to keep track of anything else you think is important, but doesn’t fit into any of the other sections of the template. For example, you might want to make a note of when a member of your team will be out of the office or jot down a possible date for a follow-up meeting.