March 9, 2020
Managing a remote workforce with Ayoa
The way we work is changing. Companies are seeing rewards from a more flexible approach to working practices. Gone are the days when your talent pool was restricted to a reasonable commuting distance from your headquarters. Today, companies have opened themselves up to simply securing the best person for the job, regardless of their location or time zone.
However, with teams dispersed across various workspaces and geographical locations, remote working also has its challenges. But, with Ayoa (and our top tips below), you’ll feel in control when managing your team of flexible workers.
Create a digital workplace
Though you’re not in the same physical space as your team, Ayoa allows you to simulate an office environment within its clever interface. By creating multiple projects, and seeing your team’s avatars on their assigned tasks, you’ll feel as though you’re in a virtual meeting room.
Ayoa’s Canvas View also enables you to visualize workloads, priorities and task dependencies. By attaching files to tasks, your team will be able to store and access all of their work within Ayoa. Much more efficient than a filing cabinet or desktop storage space, your seamless digital workspace will ensure that nothing gets lost.
Set clear expectations
By communicating with your team digitally, both yourself and your team will have a record and overview of all accountabilities and wider plans across the business. Through creating projects, assigning tasks to team members and setting due dates, everyone will be on the same page. This means no steps in a process will be missed and no work gets duplicated.
As a manager of a remote and seemingly invisible team, trust is a must. Stay focused on goals, rather than activities and your employees will take care of the rest. Employees can easily assign their tasks to be done Now, Next or Soon, as well as adding personal tasks to their Planner. With this innovative alternative to a calendar, they’ll be able to manage their daily workflow with a tool that’s as flexible as they are.
With Ayoa, employees can work flexible hours, allowing them to work at whatever time they perform best. Whether or not your team are online at the same time, it’s easy to see where project members left off with particular tasks and documents. This means everyone will be kept in the loop, despite the difference in working patterns and time zones.
Give timely feedback
With the ability to attach and access files within Ayoa, you’ll be able to easily review your team’s work, providing feedback quicker than ever. Using the @ tag, just like instant messaging, chat with team members using the comment feature on specific tasks, drastically cutting down on lengthy emails.
When you’re not meeting your team face-to-face, it’s easy to let employee motivation slip. Don’t forget to celebrate colleague successes, big or small. Use Ayoa to congratulate team members when they mark tasks as completed and a burst of confetti will shower their screen. By building a positive culture with frequent communication, you’ll be able to boost morale within your workforce wherever they are in the world.
For remote working without the remote feeling, try Ayoa for free today.