Even the best task management tools can’t help you to do everything at once. Ayoa is for real-world productivity. And, we know, that to stay on top of your workload in the real world, you need to be a pro at prioritizing.
As tempting as they can feel, traditional to-do lists won’t cut it. Trying to fix down to-dos in a linear list will only end in disappointment. New tasks can crop up that need to take priority, and immediately your list is redundant. Pen scribbles, confusing arrows and wasted paper will get you nowhere. You need the flexibility to pivot and reorder your to-dos based on what’s happening around you.
Powerful prioritization with your Ayoa Planner
Ayoa is giving you a more realistic way to tackle your personal workload. Work across all projects, and use the new Ayoa Planner to schedule your assigned tasks for Now, Next or Soon. These three simple boards are just for you to use, and they’re going to help you properly prioritize whatever you’ve got to get done. And, if things crop up, you’re free to shift your current tasks around and slot in those new to-dos – simple.
So, when you’re faced with a heavy workload, how do you decide on what’s a priority? In this blog, we’ll help you to assess the tasks that lie ahead of you and prioritize flexibly and effectively using the boards in your new Ayoa Planner.
Now
Keeping your goals in mind, consider if you should be working on a task right now, or if there are things to do before it. If you’re assigned to a task of urgent importance, then it belongs on your Now board. Be strict. Tasks on your Now board cannot be put off and need your immediate focus. You can define your own time-frame for your Planner. Tasks on your Now board may need to be completed this morning, today or by the end of the week. Anything that needs to be done after that time belongs on your Next or Soon boards.
Next
On your Next board are the tasks that can wait for now, but will soon need to be tackled. These tasks might depend on you finishing the Now tasks that you’re currently working on. It’s important to consider dependencies while prioritizing your workload. For example, you may have “Book flights” on your Now board, but “Arrange airport transfer” on your Next. Once you’ve completed a Now task, turn your attention to a Next task by pulling it across to its neighbour board. This one-out-one-in cycle keeps your workload manageable and will get you into an effective rhythm of productivity.
Soon
Your Soon board is for those tasks that you need to do, soon. Sounds obvious, but this Soon board is a crucial part of your prioritization process. Soon tasks have enough importance to deserve a place in your planner, but they don’t need your attention right now. By giving them a space on your board, they’re not going to slip through the net. One day, your Soon tasks will become your Next tasks, and eventually, move their way through the framework until they are marked as complete from your Now board.
Once you’ve added tasks to any of your boards, you can reorder your task list to add an extra layer of prioritization, with the freedom to reshuffle at any time. When you’re working in a Ayoa project, schedule your tasks for Now, Next or Soon from the sidebar to find them in your Planner. When you’re in your Planner, you can add any of your tasks from existing projects. Being able to work across tasks from any projects allows you to keep your individual priorities in sync, no matter where they’ve come from.
Did you know?
In your Planner, you can create tasks that stand outside of projects. We all have those odd, miscellaneous tasks that don’t quite fit into a particular project. But, these tasks still need a home. They can now live solely in your Planner, scheduled amongst your existing priorities and ready to be actioned. They are yours and yours alone, and will only be found in your Planner, which only you can see. If ever you need to, you can later assign these tasks to any of your projects from the task sidebar, and work collaboratively on them with teammates.
New to Ayoa? Discover more and sign up for a free trial today, and start achieving your best work.
We’d like to introduce an exciting new update to the way you get things done using DropTask. We’re making it a whole lot easier for you to bring order, prioritize and work through your daily tasks.
The button to move from canvas view to planner view is obvious but how does the user move back from planner to canvas view? Where is the button please? the planner is OK but I can do that, stand alone, using a spreadsheet. the canvas view is special.
DropTask is better than other task management offerings due to the canvas view. You need to keep and develop it or you will become just another ‘me too’ product.
Thanks for your comment! From Planner, you can click on any task then select “View Project” from the task sidebar. Our hope for the Planner is that it gives you a space to work across all projects at once, whilst keeping your priorities balanced. Our Canvas View is still your number one place for colourful and visual project planning, and we are always working to improve and develop it.
Even the best task management tools can’t help you to do everything at once. Ayoa is for real-world productivity. And, we know, that to stay on top of your workload in the real world, you need to be a pro at prioritizing.
As tempting as they can feel, traditional to-do lists won’t cut it. Trying to fix down to-dos in a linear list will only end in disappointment. New tasks can crop up that need to take priority, and immediately your list is redundant. Pen scribbles, confusing arrows and wasted paper will get you nowhere. You need the flexibility to pivot and reorder your to-dos based on what’s happening around you.
The button to move from canvas view to planner view is obvious but how does the user move back from planner to canvas view? Where is the button please? the planner is OK but I can do that, stand alone, using a spreadsheet. the canvas view is special.
DropTask is better than other task management offerings due to the canvas view. You need to keep and develop it or you will become just another ‘me too’ product.
Hi Stephen,
Thanks for your comment! From Planner, you can click on any task then select “View Project” from the task sidebar. Our hope for the Planner is that it gives you a space to work across all projects at once, whilst keeping your priorities balanced. Our Canvas View is still your number one place for colourful and visual project planning, and we are always working to improve and develop it.
Many thanks,
Natalie