Task Management

Task Management Click to watch


Crystal clear task management

Keeping track of your workload doesn’t need to be stressful. With Ayoa’s customizable cloud task management solution, you can see exactly what needs to be done and when.

Why choose Ayoa?

Ayoa isn’t like other task management tools. Ticking off tasks is great, but what if you’re working on the wrong tasks? Ayoa’s intuitive visuals make prioritization crystal clear – removing the need for micromanagement, and relieving daily work stress.

But don’t take our word for it! See what our customers say…

If other apps haven’t worked for you

Rich Lovelock
“I’ve tried every organizational tool going I think, [but] I’ve not tried something that has so seamlessly fitted into my workflow with all [the] features I need and more, I subscribed within ten minutes.”

Rich Lovelock, Web Developer

If you want to see your work at a glance

Kylie Ross
“I’m really loving the mix of visual and text and the choice of views. I’ve left my Trello behind (sorry), and this is all I use for both my business and personal to-dos. It’s easy and quick to setup and I’m in love.”

Kylie Ross, Creative Entrepreneur


See more customer stories



Powerful task management features

due dates

Start & due dates

Set a start and due date for each individual task to help you manage your time effectively. You’ll get notified before a task is due to help you keep on top of your deadlines.

File attachments

Give additional context to your tasks by attaching documents and images. With easy access to files by team members, you’ll save time and boost productivity.

file attachments

Ayoa's Workflow View

Kanban boards

Visualize your work processes by organizing tasks on a kanban-style board within Ayoa’s Workflow View. Click and drag tasks between columns as they progress through stages.

Gantt charts

By presenting tasks and projects in Gantt Timeline View, you’ll be able to practice powerful time and project management within Task Boards and My Planner.

Gantt Timeline View in Ayoa

Ayoa online collaborative whiteboards

Unlimited possibilities

Need more flexibility? Try our whiteboard tool. Whether you want to create a meeting agenda or an Eisenhower Matrix, choose from a range of templates or start with a blank canvas!

My Planner

Organize all your personal tasks in your Planner. Prioritize tasks by categorizing them in Now, Next, or Soon columns, so you’ll know what to do right now, and what’s coming up.

My Planner in Ayoa


Seamless integrations

Increase efficiency and streamline your workflow with Ayoa’s integrations, including Google, Evernote, and Dropbox. You can even send emails straight into Ayoa as tasks.

Real-time collaboration

When faced with a project, use the power of teamwork to explore all of your creative solutions. Invite colleagues to your Task Boards and work through them together.

collaborate in Ayoa

Ayoa Chat instant messaging

Instant messaging

Ayoa Chat allows you to interact with your colleagues in one convenient place. Send direct messages to colleagues or create group chats for seamless teamwork.

Task assignment

Assign tasks to any of your Ayoa contacts. With responsibilities clearly defined, team members will remain accountable as you march collectively towards your goals.

assign tasks to colleagues in Ayoa

choose your view in Ayoa

Customizable boards

Whether you prefer a visual approach, or something more structured, enjoy flexibility for the entire team with multiple Task Board views to work from.

Progress indicators

Track progress and evaluate performance by indicating how much of the task has been completed. You can also update task status such as ‘On Hold’ and ‘In Progress’.

indicate task progress in Ayoa

congratulate colleagues for completed tasks


Show your appreciation to team members when they complete tasks by instantly showering their screen with a burst of confetti that’s sure to brighten their day.

My Calendar

With tasks from various Task Boards all showcased in one place and easily organized by their Start or Due Dates, My Calendar lets you see what your day or week looks like at a glance.

My Calendar in Ayoa

create notes and drawings with the sketch tool

Visual interface

Add cover images to your tasks to make them easily identifiable at a glance. Choose an image from the built-in Unsplash library or draw your own visual cues using the sketch tool!

Plus so much more…






Use tags to create associations between tasks, or indicate the state of a task

Filter by tag, assignee, and more, to only see the things you want to see

Break tasks down into smaller, manageable pieces to ensure nothing is missed

Great for when you need a gentle nudge to get started or if a deadline is approaching

The best task management software I've ever used!
Gareth, via Capterra

Sign up for FREE

Ready to get started? We think you’re going to love it. Click the button below to sign up. Need to find out more? Book your free Ayoa demo with our friendly support team today.

Get started – it’s FREE

Online or offline*, Ayoa's got you covered

Whether you need to work online or offline, any time and from anywhere, Ayoa offers complete flexibility with a selection of apps available to download for free.

Ayoa Web App

Web App

Launch App
Ayoa Desktop App


Apple icon Mac Windows icon Win
Ayoa Mobile Apps

Mobile Devices

iPhone iPad Android

*Ayoa is a cloud-based app - working offline is advised as short term. Learn more. Please see our full list of features and their app availability.