August 24, 2016
As Labor Day dawns, empower your team to achieve more
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The first Monday in September marks Labor Day – an annual tribute to the success and contributions of American workers. For businesses large and small, the coming of Labor Day represents a clear opportunity to celebrate achievements, re-energize teams and reinforce the promise of an even greater future.
Why not show your appreciation for your team this Labor Day by empowering them to be and achieve more? Spread a mood of optimism and provide ample opportunities for teammates to grow so that everyone can find satisfaction in their work, while at the same time helping to meet the organization’s goals. Here are 3 clever ways to empower your team for success.
1. Help people build their strengths
Aim to designate and delegate tasks with the strengths of your team in mind. Research by Gallup indicates that workers who have the chance to use their strengths every day (rather than focusing on their weaknesses) are 6 times more likely to be engaged in their jobs and 8% more productive. When you design your teammates’ work around their strengths, you enrich their jobs in ways that help them feel good and want to perform better. Try and ‘work in’ people’s strengths by involving them in interdepartmental teams or giving them extra assignments they’ll enjoy. Be careful not to just dump any old chore on a colleague or bury them in meaningless errands because you know they can handle it. Delegate important responsibilities and visible projects, ones where team members can get recognition and satisfaction as well as build their skill sets. When handing over duties, ask yourself, “Is this task an opportunity for someone to develop their strengths in…?” DropTask supports strengths-based work allocation among team members, helping you clearly define responsibilities for the workers most suited to a task. Be explicit about timings and expectations, and supply any other useful information or resources using notes or attachments. Then simply drag and drop a co-worker’s profile onto a task and let them drive it forward. For added guidance and motivation, you can set the Importance (with a red flag) and Effort (small, medium or large) of tasks too.
2. Reveal the bigger picture
Engaging your teammates to work on their strengths is one part of the equation, but if you want to inspire people to even greater heights, then you need to unveil the big picture. Show your colleagues how they contribute to the bigger purpose in the work they do and they’ll open up to more opportunities and challenges. As positive psychologist Robert Emmons says, “Seemingly small tasks can have tremendous meaning if they are framed as connecting to something larger.” In DropTask, projects can be shared with an unlimited number of people, so everyone is working from the same page and toward the same major goals. Invite team members to collaborate on your most high-level projects, and let them combine their individual strengths and expertise for an optimized outcome. DropTask’s captivating visual canvas allows everyone to ‘see’ the status of a project clearly and presents a uniquely beautiful way to communicate with others and grab their attention. Kate Harthan, Operations Director at a leading promotional products company, highlights how valuable it is to have all information available at a glance in DropTask: “It is refreshing to have a visual representation of what is going on in the office that all employees are able to edit. It has helped reduce my boss’s time spent managing employee projects, and it has increased our response times and overall success of follow-up with customers.” As an added bonus, the daily summary email sent out automatically by DropTask each morning gives increased visibility on progress and kick-starts motivation, so day by day, your teammates are fired up to raise their game.
3. Share decision making and goal setting
Foster an alliance with your team members by letting them have input into the decisions and goals that affect them. While it’s not practical in all circumstances, you’ll be surprised at how much turning over some of your power will engage the troop. Involve your people in looking at new ways of understanding their tasks and possibilities for moving forward, without poking your nose into every aspect of their decision making. Encourage them to set their own goals and challenges for their work, even if it isn’t required. On the other hand, if a goal is fixed and non-negotiable, allow team members to determine how they’ll get there. Holding people accountable for results creates a deep sense of responsibility and ownership, as well as focus and determination – with minimal pushing from you. Worried about losing control and things getting out of hand? Member permissions can be set in DropTask, giving you full control over what others can see and edit. This ensures the right people always remain accountable and responsibilities aren’t muddied. For instance, you may decide to give someone the ability to only see and edit the tasks that they’ve been assigned to, or merely grant them read-only access. Advanced settings also allow you to prevent members from deleting tasks and groups that they didn’t create, as well as restrict their ability to invite others to your project without your consent. Combined with DropTask’s other project management capabilities, you can empower your team in all the right ways so they fully understand their goals, the tasks they’re assigned to and can make sound decisions on their given responsibilities.
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