Businesses know all too well what it is like to see initiatives that are over budget and behind schedule. So, what can you do to stop your project plan going astray?
Mind Mapping software, iMindMap, is the perfect tool to help you visualise your project plan and streamline your tasks; making lengthy, manual and time consuming project planning a thing of the past. iMindMap can be used by individuals and across entire organisations for collaborative work, to help optimise, plan and execute successful projects.
Start by brainstorming your ideas
Mind Mapping is an excellent way to break into the initial stages of your project plan. Simply start by inserting a central image and add main branches that represent the key areas that you want to brainstorm. The branches on your Mind Map should be curved to stimulate and engage your brain. Try to use only one word per branch as this will help to free up your thinking and encourage more associations. The more colours and images you use on your Mind Map, the more it will help your brain to connect and synthesize your ideas and data.
An effective way to refine your ideas is to explore the scope, time-schedule and cost of your project. These are the anchors that will keep your planning on track and set it up for success. To refine your ideas, start by categorising them by adding them to the relevant main branches. In iMindMap you can easily copy and paste branches, and use the Expand and Collapse tool to organise your ideas. Mind Mapping is a visual technique that supports the cognitive process of the human brain, making it a lot easier for you to comprehend, foster and visualise large volumes of information. So as you keep adding and developing your ideas, you will have a bird’s eye view of your project and clear perspective at all times.
Don’t forget, that during any project plan, communication is key. Due to the unpredictable nature of project planning, communication can easily waver off path and interpretation errors can lead to the project being delayed or even unsuccessful. In iMindMap, you can save your maps to iMindMap Cloud and access them any where, on any desktop and mobile devise. You can share your maps with your colleagues to ensure you are all on the same page and working together effectively.
With the scope of your project plan mapped out, you won’t get lost or overwhelmed by the expansion of your plan. In iMindMap you have a big picture view of the details of your project, so you can visualise what is most important and what needs to be done.
With your entire project team on-board, and many variable factors up in the air, knowing what needs to be done, and by when, is absolutely vital. With your project plan mapped out, you will be able to accurately and efficiently work through the planning process. By mapping out your schedule objectives, you will help reduce the risk of something not going to plan. Furthermore, you will be able to highlight potential areas that may need more time and resources. By simply looking at your Mind Map, you can visually spot the objectives that you need to develop without getting lost in the details.
A meticulous financial plan is essential to the success of your project. If something does not go to plan, your map will be a visual guide that will enable you to make appropriate changes without allowing it to have a negative effect on the entire project and other areas of your business. Develop the necessary financial plan for your project’s requirements by consolidating documents and sharing ideas with your team members. iMindMap is a fantastic tool for organising lots of information; you can attach text documents, spreadsheets, SVG files, images, links and more to your maps, so you can have all the relevant information in one single, accessible point.
You might think that pulling all of these ideas and assets together into an actionable plan will be a huge challenge. However, with your project scope, time schedule and financial plan mapped out, you will be able to see what work needs to be done and when. You can work through each branch, and ensure that you have left no stone unturned.
To action your project plan you can simply select individual branches, or the entire map and send them over to visual task management application, DropTask. From here, you can assign tasks to your colleagues and give the tasks priorities, attach files and update the progress. The word(s) on your branch will become the name of your task. As your project plan transforms into actionable tasks, you can adjust, add and take away tasks with just a click of a button. You will be notified when due dates are near and when your colleague has marked a task as in progress, or complete. The visual feedback DropTask provides enables you to generate solutions and execute successful projects.
If you are working on a project, why not give Mind Mapping a go, and see for yourself how this genius technique can help transform your plans turn into success.
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