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Tag Archives: Work

Make your next business idea a success with an iMindMap PESTLE Analysis

As an entrepreneur, your brain is often overflowing with ideas for new ventures that you hope will bring further commercial success. But how can you know if your next service or product is viable? And is the current marketplace ready for it? Conduct a PESTLE Analysis using iMindMap to decide.

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3 unusual uses for Mind Mapping to enhance your performance at work

Mind Mapping is a world-renowned technique for brainstorming, organising, studying, presenting, managing projects and much more. Mind Maps are infinitely versatile and have many applications, even some that are less obvious. Here are three less common ways to use Mind Maps in the workplace that you might not have considered.

1. Remember every detail of your phone calls

We’ve all been there – trying to keep up with our phone conversation whilst scribbling down important details on our notepads. If you can’t keep up with the flow of the discussion and you’re missing key points as a result, you need a method for capturing information quickly. Next time you make an important call, Mind Mapping your conversation will help you to remember every detail and record vast quantities of information with ease.

Phonecalls

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8 Ways to use iMindMap at Work

Integrating the iMindMap software into your daily routine allows you to streamline your workload, save time and condense and organise vast quantities of information, all whilst boosting your productivity. Here are just eight ways that iMindMap can be utilised to help you get ahead at work.

1. Present

Presentation feature on iMindMapiMindMap gives you the perfect platform to plan and deliver presentations with style and leave a lasting impact on your audience.
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How to use iMindMap to prioritise your workload

Ever allow meaningless tasks to drain your productivity and take over your time? You need to master the art of prioritising. It’s the cornerstone of solid time management. You want to start by being strict with your time and tackling the highest priority tasks first, but is this easier said than done?

In this blog post, Trent K., Risk Analyst at NASA, explains how he uses Mind Mapping software, iMindMap, in conjunction with Stephen Covey’s 4 Quadrants theory to manage his workload at NASA.

Due to his demanding workload, Trent has found that it is easy to become buried under the endless tasks in the queue. It takes preparation, organisation and analysis to ensure that his schedule is continually maintained and his time efficiency improved. Trent uses iMindMap to help him to do this.
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Mind Maps at work: Quality Managers

In this article, Bernd Kiefer and Bettina Rudert, authors of “Qualitätsmanagement mit Mind Maps(Quality Management with Mind Maps), provide us with an insight into their latest book release and how iMindMap Ultimate has revolutionised the way they work.

Kiefer and Rudert are currently employed as Quality Managers in nursing homes in Germany. They are also freelance consultants within the German public service sector advising hospitals, clinics, special needs facilities and social services. Both are avid mind mappers and have been using the technique for over 10 years. It is their favourite method for learning, planning, lecturing and presenting.
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4 Steps to Time Control – Get a Grip On Your Workload

Walking into the office on a Monday, you’re already performing mental gymnastics trying to figure out how you’ll get through your task list for the week, only to be confronted by twenty equally urgent and demanding emails, messages and the phone ringing off the hook. Sound familiar?

Managing the bombardment of info you receive everyday and juggling the resulting tasks is in itself a full time job. There just aren’t enough hours in the day – so what can you do? Well, you can start by creating more hours.

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4 quick tricks for a more creative week

Shake things up this week and try out these four simple tricks for injecting some creativity into your work…

1.Monday Morning Part 1: Map out your goals for the week before checking your inbox

Don't answer emails like a robotThis is Productivity 101 but it has a massive impact on creativity too. Responding to emails like a robot answering commands removes your ability to think creatively, because you aren’t thinking for yourself – you’re taking orders.
  
This is reactive thinking and it will allow outside influences to dictate your focus and smother your creativity. So, decide what you want to achieve or explore this week and plan time for it before you open that inbox.

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Get Organised with an iMindMap Document Management System

Part 2 of iMindMap in Motion

Our users are always coming up with ingenious ways to use the iMindMap software that continue to surprise us.  Mind Mapping is often called the ‘swiss army knife for the brain’ and we are enjoying seeing what new directions our users will take it in.

One such organisation, The Penspen Group, have made a particularly strategic use of the iMindMap software.  Specialising in engineering and project management services for the oil and gas industry, Penspen are well-versed in taking on a lot of information from a client and having to make sense of it.PenspenWhen one of the world’s largest oil and gas corporations came to them to overhaul their document management system, presenting them with almost 20 years of historical data to plough through, they knew it was going to take a very different approach and it was decided they would try out Mind Mapping.

After conducting a review of the different Mind Mapping software tools on the market, Penspen selected iMindMap as the tool to recommend.  Mohamed Dafea, Senior Engineer at Penspen and an instrumental part of the project, said that iMindMap was the best choice because ‘it was the easiest to use and had the most intuitive user interface’.  As the system is to be rolled out throughout a large organisation, it was vital that it require little or no training.

Penspen logo“Mind Maps were used to visualise the new data structure so that information is easily accessible for their engineers and can be transferred across their organisation.  This is expected to save time and cost for us and our clients.”

The document management system makes use of the Inserting Links feature of iMindMap.  By creating different Mind Maps to represent the different tiers of the system, Penspen have made a way to visually navigate your way to any file very quickly.  Within each Mind Map the branches represent the different folders.  Links to jump down the tiers of the system (to other Mind Maps), and finally to the files themselves, are inserted on every branch.

InfoLinks to files or websites can be inserted very easily by right-clicking on any branch and selecting Insert Link.  Once the Inserting Links window opens you can either choose weblinks, or select files and browse to the file’s location.  Once selected this file will be attached to the branch and the blue Link icon will appear on it.

Here’s how it’s done…

1. The first map will show the different subsidiaries of the company in various countries.  The user can then click on the blue link for the country they want.

First map in the document system hierarchy

First map in the document system hierarchy

2. This will then open up a new map showing the different pipelines within that country:

Second tier of system

Second tier of system

3. Selecting the link on one of the pipelines would lead the user to another new map showing all of the different folders of information about that particular pipeline.

Third Tier Map

Third Tier Map

4. From there they can click on any link on the branches and iMindMap will open up the specific file they need.

The Pack & Go feature (new to iMindMap 5) makes this system even easier to roll out across the organisation.  They can use Pack & Go to zip up the Mind Maps and all of their linked files into one neat folder and send it out to the staff to start using straight away.

“We believe that the new ‘Document Management System’ using Mind Maps is very powerful and will help Oil and Gas operators to meet their regulatory requirements and support internal and external auditing.”

The team over at The Penspen Group have created a very simple and logical system for locating files within a large organisation.  They have saved employees valuable time usually spent searching, and streamlined the whole process by ignoring the status quo and trying something different.

You don’t need to be an international corporation to try out a similar system.  The simple idea of linking maps and files to visually represent your computer’s folders can be applied anywhere.  Why not organise your personal computer so you can quickly and easily find documents on finance, holidays, events or health.  If you’re a student, what better way to sort your work into subjects, then topics, modules, assignments, revision?

See what you can do with iMindMap 5 and download it for FREE today.

How to find a Work/Life balance with iMindMap

With iMindMap 5 at the forefront of everyone’s minds at ThinkBuzan, days are starting earlier and finishing later, and our developers are a hair’s breadth from bringing sleeping bags to work.  Every provision has been made to make the office feel more homely for those burning the midnight oil (we now have a pool table, sofas and a fully stocked snack corner).

Despite the good mood and energy in the office, this trend of ‘workaholism’ in the organisation has got us thinking about that clichéd concept of a work/life balance.  Is it possible to have the rewarding career and still maintain a fulfilling home life?  How can we have it all?  Read on for a quick exercise to help find that elusive balance.

A good place to start on the road to a more zen-like existence is to get a picture of exactly where you are right now.  Start a Mind Map in iMindMap, or on paper, with all things work-related on one side and everything non-work on the other.  Map out all of the issues you are facing, concerns keeping you awake at night, big projects you are working on, plans you have, aspirations – anything that is occupying your thoughts and your time in both areas of your life.  Now stand back.  What does that picture look like to you?  A smidge lopsided perhap?

Work/Life Balance

If so, fear not!  Now you can see what you’ve got to work with – and clarity is a marvellous tonic for the frazzled mind. Once you realise how much of your time and mental energy is being taken up by one area of your life, you can begin to reassess your priorities and think about what you need to devote more time to.  I, for example, evidently don’t spend enough time exercising, with my family or my friends, or getting any closer to a fluency in Italian.

Go through your map, both sides of it, and delete anything that is a non-negotiable.  For example, feeding the kids, or a work duty that you would get fired for not doing.  We want to re-balance our lives not cause chaos after all.  Looking through the remaining  branches, really think about what you need in your life to make you happy.  What would you regret not doing when you look back on these years?  Drag these branches and drop them onto a new main branch – ‘Essentials’.

These are your priorities and these are what you should build your time around.  If you want to achieve more of a balance, brutal prioritising is the only way to do it.  Make sure every day you are focusing on at least one of your essentials – be that getting into shape, writing your first novel, spending time with your family, whatever you’ve decided is most important to you.

Work/Life Balance with Essentials Mind Map

Next time the clock is ticking past 6pm and you’re sat at your desk about to start on another task, ask yourself is getting that task done there and then is the most important and beneficial thing you could be doing with that time?  Perhaps you could be using your time more efficiently – giving yourself firm deadlines can encourage you to find faster and more effective ways of working.

Be strict with yourself, because whilst we are all wrapped up in iMindMap 5, and missing out on one gym session, or one dinner with friends, doesn’t seem like a huge deal, it does form the beginnings of a habit.  It’s these seemingly small choices that snowball and lead to a slightly wobbly layer around our middle, a stack of unread books next to our bed, and a knowledge of Italian that extends as far as ‘spaghetti per favore’.

In the spirit of breaking the habit, our CEO Chris Griffiths has just announced that we are all, without exception, to be out of the office early to go for a company meal and let off some steam – progress already!  Although, we might just put off the gym a little while longer – maybe til after April 6th…

For more ideas on how you can use iMindMap, take a look at the articles and resources in the Business Solutions area of our website.