There are good meetings and bad meetings. Bad meetings drag on forever, never seeming to get to the point and you leave wondering why you even attended. Effective meetings leave you feeling accomplished, energised and eager to take the next steps.
By adopting the Mind Mapping technique, you can plan and lead meetings with precision to ensure that you utilise information, time and resources to their full potential. Here are 3 simple ways you can use Mind Mapping and iMindMap to make time-wasting meetings a thing of the past…
Planning the agenda will give the meeting a clear focus, not only for the person leading the meeting but for the attendees as well. It will show the team that the leader has a set plan, which will reassure them that their valuable time is not being wasted. With the agenda mapped out in front of everyone, it is more likely the meeting will stay on track.
The radiant layout of a Mind Map provides a pre-structured framework that will allow you to freely capture and explore your ideas without getting lost in the detail. Colour coding your branches links the visual with the logical, allowing you to categorise and highlight clear discussion points to follow.
With iMindMap’s Mind Map View, you can create a meeting agenda in no time at all. Spare 5 minutes to plan before the meeting and save valuable time in the long run.
Everyone has felt that horrible feeling of being unprepared for a meeting at some point. With hundreds of emails rolling into your inbox every day, missing a key point, such as, ‘everybody has to bring at least 5 ideas to the meeting’, is easy to do.
Any good leader should know that perfect planning will increase the likelihood of successful results. If meeting attendees need to prepare anything prior to the meeting, add it to your Mind Map plan. An important principle of Mind Mapping is using one keyword per branch. This works well for chunking information into topics and themes so that the important details are conveyed clearly.
To ensure your plans are clearly communicated, share your Mind Map with those involved in the meeting beforehand by printing it out from within iMindMap to hand out, or by exporting it as an image or document and emailing it to your team.
During the meeting, use iMindMap’s Fast Capture View to capture the minutes. Forget formatting and structuring, Fast Capture View’s self-organising floating bubbles will help you to focus on recording all of the important details whilst remaining engaged with the meeting. For every topic discussed, capture what needs to be done using keywords to achieve the objective. The radiant layout of the Fast Capture View’s web of bubbles allows you to keep adding details without losing a coherent structure. Don’t forget to share the meeting minutes with the relevant people to ensure plans are ready for immediate action.
After the meeting, you can switch to the Mind Map View to build on the meeting points. Your Fast Capture notes will automatically arrange themselves into a Mind Map, so you can pick up exactly where you left off. Keywords trigger connections in your brain, sparking new ideas and helping you to remember what was discussed in the meeting.